Position Overview
The administrative legal assistant works under one of the firm’s partners to handle matters ranging from scheduling, reviewing documents, drafting, and coordinating document production. The position requires substantial client contact in the form of meetings, telephone and Zoom calls, and emails.
Firm Overview
At the Legacy Elder Law Center, we focus on elder law, estate planning, special needs law, and resolution of disputes involving estate/trust matters, fiduciary duties, and guardianships/conservatorships, as well as other closely related practice areas. We are a steadily growing, nationally recognized, yet small and collegial Northern Virginia law firm located in downtown Leesburg, Virginia. We take a highly personal and customized approach to the practice of law.
We are seeking an administrative legal assistant who has extraordinary compassion and outstanding organizational and communication skills This position requires all substantive functions that do not require a law degree, including but not limited to organizing and maintaining files (both electronic and paper), and fully utilizing the firms case and client relationship management system. The individual must be be proficient with Microsoft Office applications such as Outlook, Word, and Excel and also be able to multi-task effectively and thrive in a busy, team-oriented environment.
Position Specifications and Duties:
- Managing, organizing, and maintaining documents in a paper or electronic filing system.
- Managing email correspondence for attorneys.
- Drafting correspondence.
- Answering phones professionally and responsibly and directing callers to appropriate personnel, making appointments for attorneys and paralegals.
- Reviewing draft documents of many types to ensure the dates are correct and there are no pagination errors as well as to double check spelling of names and addresses.
- Opening client paper and electronic files using Dropbox and Actionstep.
Processing signed documents, overseeing conversion to electronic format, and coordinating their appropriate delivery.
Position Expectations and Requirements:
- Some post high school study such as associate’s degree or bachelor’s degree preferred.
- Proficiency with Microsoft Office, specifically Outlook, Word and Excel, as well as Adobe Acrobat.
- Must be able to effectively multi-task, manage time sensitive tasks.
- Strong organizational skills.
- Ability to act in a busy team-oriented environment.
We offer competitive compensation based on experience, a 401(k) plan, excellent health insurance, and a family-friendly environment. Interested applicants should submit their resume along with a cover letter, references and salary requirements to Elizabeth Clark, Practice Manager [email protected].
